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Position Detail - Technology & Data Coordinator

Technology & Data Coordinator

Apply now Job no: 493779
Work type: Staff Full-Time (Hybrid)
Location: South Hadley, MA
Categories: Administrative/ Executive/ Office Support

Position Type: Staff Full-Time (Hybrid)

Hours per week: 37.5   

Weeks per year: 52

Work Schedule: Monday through Friday, 8:30 a.m. to 5:00 p.m.

Salary: $25 to $26

Department Summary & Job Purpose:

The Technology & Data Coordinator reports to the Senior Associate Director of Reporting & Systems. The coordinator works closely with other staff members of the Data Services, Development, and Alumnae Association. Their main responsibilities include performing general and specific office tasks, providing technical support to the staff, and aiding with data entry and maintenance to meet the department's short and long-term goals, strategic planning, and operations.


Core Job Duties and Responsibilities: 

  • Generate comprehensive reports on constituent and donor data to fulfill routine and ad-hoc requests from the Development and Alumnae Association staff, ensuring the accuracy of both qualitative and quantitative information. 
  • Accurately update and maintain constituents’ biographical data. 
  • Manage annual import of incoming parent information. 
  • Manage alum decreasing process and the transfer of alum records to Archives. 
  • Review class notes and alum magazine articles for potential updates to alum profiles. 
  • Perform data clean-up projects as needed. 
  • Organize and track returned mail; research and update records accordingly. 
  • Assist with the development and maintenance of training manuals and procedures. 
  • Maintain department intranet. 
  • Collaborate with campus partners on projects related to data management and data enhancements, including testing and implementation of new tools. 


• Strong technical skills and comfort in learning new technology.
• Outstanding attention to detail and ability to maintain confidential information.
• Able to effectively manage various ongoing projects while addressing daily needs.
• Strong time management and organizational skills.
• Effective written and oral communication skills with the ability to work with people of all backgrounds.
• Bachelor’s degree or the equivalent combination of education and experience required.
• Experience in database entry, maintenance, and report generation.
• Experience with Microsoft Office (Word, Excel, Access) and database management.

Preferred Qualifications:

  • Experience in a non-profit environment working in fundraising database systems preferred.


Compliance Requirements: 

Physical Demands: 

  • Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. 
  • Communicating: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
  • Sufficient clarity of speech required includes those which permit the employee to discern verbal instructions and communicate effectively in person and by telephone.
  • The employee is required to perform an activity such as preparing and analyzing data and figures, transcribing; utilizing a computer terminal, and extensive reading.
  • Employee operates office equipment and computers to perform essential duties and responsibilities.

Working Conditions: 

  • The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
  • Protection from weather conditions but not necessarily from temperature changes. Activities occur inside and outside environments.  

Background Checks:

At Mount Holyoke College, we prioritize the safety and well-being of our community members. To ensure this, we require all new hires, affiliates, and others to undergo comprehensive background checks before joining our institution. Our Office of Human Resources manages and conducts these checks, including screenings for CORI, SORI, credit history, and driver credentials. Additionally, the Five College Office of Compliance and Risk Management works to coordinate and facilitate these checks in accordance with our policies.

Special Instructions for Applicants

Apply online; application materials must include:

  1. A cover letter summarizing interests and qualifications
  2. A complete resume or curriculum vitae (CV)
  3. Contact information for three professional references

Mount Holyoke College is a college that prioritizes gender diversity and welcomes students of all genders. The college is devoted to ensuring that all its employees and students have equal access to opportunities in education and employment. As per state and federal law, Mount Holyoke College does not discriminate against individuals based on their race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status. Furthermore, the college does not discriminate based on gender when selecting students for its graduate program.

Mount Holyoke College is an Equal Opportunity Employer. 

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