Position Type: Staff Full-time
Hours per week: 37.5
Weeks per year: 52
Work Schedule: 8:00 a.m. to 4:30 p.m. Monday through Friday
Department Summary & Job Purpose:
The Financial Budget/ Cash Analyst has diverse responsibilities encompassing financial, administrative, and accounting functions and plays a crucial role in managing the financial affairs of an organization. They are responsible for various tasks, including interpreting and implementing budget guidelines, analyzing budgetary data, managing daily cash transactions, conducting account reconciliations, and creating ad hoc reports.
In addition, the Financial Budget/ Cash Analyst works closely under the guidance of the Budget Director to ensure the financial stability and growth of the organization. They collaborate with the Controller to manage the organization's financial operations, ensure compliance with financial regulations, and create strategic plans for financial growth.
The Financial Budget/ Cash Analyst is also responsible for managing different types of cash transactions, including ACH, wires, positive pay, and more. They use their expertise to monitor and manage cash flows, ensure timely disbursement of funds, and maintain accurate financial records.
With their attention to detail, analytical skills, and financial acumen, the Financial Budget/ Cash Analyst is a valuable asset to any organization.
Core Job Duties and Responsibilities:
- Prepare monthly and quarterly analysis and reconciliation of various balance sheet accounts, including accounts payable and cash accounts.
- Prepare journal entries
- Daily banking operations
- Responsible for assessing the College’s current cash position, ensuring adequate cash balances through the monitoring of daily cash position and movement of funds, reporting, reconciliation, and problem resolution
- Assist in the College's annual budget process by developing reports and presentations for communicating budget and other financial information to various audiences.
- Serve as budget liaison to campus departments for financial and budgetary training and analytical needs.
- Assist in preparing the annual budget for the Faculty Housing Pool and process/monitor the associated quarterly expenses.
- Monitor and manage the capital projects budget (Workday).
- Update financial system (Workday) with final budget entry, budget transfers, and maintenance of current year budget and journal entries as needed.
- Assist in establishing, analyzing, and using restricted funds when appropriate.
- Assist in preparing audit schedules and with year-end close, financial statement preparation, and external audit.
- Cross-train with and provide backup support for other team members as assigned.
- Other duties as assigned
- Bachelor's degree and three years of related accounting/budget experience.
- Superb office and technological skills with a high level of proficiency in Google Apps, Adobe Acrobat, and Microsoft Office suite are required, especially proficiency in Excel and the ability to create complex spreadsheets and reports.
- Ability to work independently, prioritize duties, and demonstrate effective time management skills; multi-task and transition quickly between priorities to address specific situations; manage multiple concurrent projects; and still meet strict deadlines.
- Independently deal with sensitive information tactfully. Sound judgment, experience working with confidential records and information, and attention to detail are essential.
- Excellent organizational skills and techniques and a proven track record of accuracy and efficiency.
- Strong human relations communication and interpersonal skills to maintain effective, professional, and cooperative working relationships with supervisors and coworkers and all internal and external customers, including department chairs, faculty, and staff.
- Excellent oral and written communication skills. Ability to communicate clearly and courteously with a diverse internal and external customer base. Ability to provide quality customer
• Working knowledge of Workday
• Experience reading and analyzing budget reports and financial statements.
• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
• Speaking: Sufficient clarity of speech required includes those which permit the employee to discern verbal instructions and communicate effectively in person and by telephone.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make the discriminations sound.
• Visual: The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.
• Employee operates office equipment and computers to perform essential duties and responsibilities.
• The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
At Mount Holyoke College, we prioritize the safety and well-being of our community members. To ensure this, we require all new hires, affiliates, and others to undergo comprehensive background checks before joining our institution. Our Office of Human Resources manages and conducts these checks, including screenings for CORI, SORI, credit history, and driver credentials. Additionally, the Five College Office of Compliance and Risk Management works to coordinate and facilitate these checks in accordance with our policies.
Special Instructions for Applicants
Apply online; application materials must include:
- A cover letter summarizing interests and qualifications
- A complete resume or curriculum vitae (CV)
- Contact information for three professional references
Mount Holyoke College is a college that prioritizes gender diversity and welcomes students of all genders. The college is devoted to ensuring that all its employees and students have equal access to opportunities in education and employment. As per state and federal law, Mount Holyoke College does not discriminate against individuals based on their race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status. Furthermore, the college does not discriminate based on gender when selecting students for its graduate program.
Mount Holyoke College is an Equal Opportunity Employer.