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Position Detail - Chief of Staff and Secretary of the College

Chief of Staff and Secretary of the College

Job no: 492713
Work type: Staff Full-time
Location: South Hadley, MA
Categories: Executive/Management/Professional, Administrative/Executive/Office Support

Position Type: Staff Full-time

Hours per week: 37.5   

Weeks per year: 52

Work Schedule: M-F with a flexible schedule to attend special programs and events during the evening

Department Summary & Job Purpose:

Mount Holyoke College seeks a skilled Chief of Staff and Secretary of the College (COS) to support the operations of the Office of the President, serve as a strategic partner to President Sonya Stephens, and be the bridge between the Board of Trustees and the College. Reporting directly to the President, the COS will partner closely with the Cabinet and campus constituents to move forward strategic priorities and special projects.

 

Core Job Duties and Responsibilities: 

The Chief of Staff will oversee the administrative, operational, and financial affairs of the Office of the President with the expectation of an efficient and highly professional level of service. This includes the hiring and training of (currently two) office staff, directing their activities, supervising them, and assuring their professional development. The COS will collaborate closely with the vice presidents and play an integral role in staffing leadership meetings, developing and coordinating special projects, drafting briefings and agendas, and contributing to communications and preparing special correspondence on behalf of the President and Board. Candidate Profile

The successful candidate will demonstrate a deep commitment to diversity, equity, and inclusion and excellent organizational, communication, and interpersonal skills. The successful candidate will demonstrate curiosity and insight, as well as initiative, in pursuing opportunities and in defining and solving organizational and managerial challenges. A skillful written and verbal communicator and proactive problem solver, this person is strategic, thoughtful, and committed to advancing the vision of the President as well as advancing the work of the Board.

This person excels at building trust and confidence with constituents through thoughtful decisions and follow-up. The ideal candidate will serve as a trusted sounding board and project leader and will play a critical role in advancing the mission of Mount Holyoke College

In addition, strong candidates will offer:

  • a bachelor’s degree is required, and an advanced degree is preferred.
  • at least five years of relevant experience in a complex, dynamic environment.
  • demonstrated deep commitment to diversity, equity, and inclusion.
  •  strong interpersonal skills.
  • the ability to operate proactively, effectively, tactfully, flexibly, and consistently in working with the President and all constituents.
  • experience with, interest in, or an ability to learn Rules of Order, serving as a resource to the Board Chair, Vice Chair(s), Nominating and Governance Chair, and Committee Chairs.
  • the ability to maintain strict confidentiality with sensitive information and personnel matters.

To view the full position description please visit this website. Contact Amy Sugin, Charlotte Harris, and Holly Bogo of Koya Partners have been exclusively retained for this search. To express your interest in this role please submit your materials here. All inquiries and discussions will be considered strictly confidential. 

Qualifications: 

●a bachelor’s degree is required, and an advanced degree is preferred.
● at least five years of relevant experience in a complex, dynamic environment.
● demonstrated deep commitment to diversity, equity, and inclusion.
● strong interpersonal skills.
● the ability to operate proactively, effectively, tactfully, flexibly, and consistently in working with the President and all constituents.
● experience with, interest in, or an ability to learn Rules of Order, serving as a resource to the Board Chair, Vice Chair(s), Nominating and Governance Chair, and Committee Chairs.
● the ability to maintain strict confidentiality with sensitive information and personnel matters.

 

Physical Demands: Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Employee operates office equipment and computers to perform essential duties and responsibilities.

Working Conditions: The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

 

Background Checks:

Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified
employees that will allow all of its students, faculty, staff and those associated with them to successfully
carry out the mission of the college. As a condition of employment, the College will conduct appropriate
background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as
the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver

Credential) are completed and utilized in the hiring process and Five College Office of Compliance and
Risk Management as the office responsible for facilitating background checks as articulated in this policy.

Special Instructions for Applicants: 

To view the full position description please visit this website. Contact Amy Sugin, Charlotte Harris, and Holly Bogo of Koya Partners have been exclusively retained for this search. To express your interest in this role please submit your materials here. All inquiries and discussions will be considered strictly confidential. 

Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.

Mount Holyoke College is an Equal Opportunity Employer. 

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