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Position Detail - Arts Manager for Dance, Music, and Film Media Theater Dept

Arts Manager for Dance, Music, and Film Media Theater Dept

Apply now Job no: 492832
Work type: Staff Full-time
Location: South Hadley, MA
Categories: Administrative/Executive/Office Support

Position Type: Staff Full-time

Hours per week: 37.5   

Weeks per year: 40

Work Schedule: 9-5 with occasional evenings and weekends 

Department Summary & Job Purpose:

In cooperation with and under the supervision of the Chairs of the Dance, Film Media Theater, and Music Departments, this position provides essential support for all productions and performances of the departments, including but not limited to managing production calendars, operations, publicity, marketing, communication, and execution. Working closely with academic department coordinators, faculty, staff, and students the arts manager will respond effectively and efficiently to the specific needs of multiple entities related to production, communications, and events management in general.

 

Core Job Duties and Responsibilities: 

  • In consultation with faculty, oversee the coordination of all productions and performances, including publicity, marketing, and all forms of communication via print, social media, and websites.
  • Oversee and maintain production and event calendars across all three departments, including space allocation and reservations
  • Attend production meetings and provide support for faculty and student festivals and other events in cooperation with department coordinators.
  • Oversee the booking of all guest artists, performers, faculty and other guests.
  • In consultation with members of the three departments, build a media presence, establish social media platforms for production and performance announcements and outreach, and lead the marketing and publicity for productions in each department.
  • Work with a diverse group of faculty, staff, and students to build community across the arts.
  • Support collaboration across the performing arts at MHC with reference to production related activities.
  • Work closely with chairs, faculty, department coordinators, and students to structure and develop clear reporting structures, outreach, publicity, and space allocations and organization.
  • Serve as the liaison to other entities at the college, including Communications and community media in order to establish outreach and publicity for productions and performances, including the preparation of press packets and the pitching of news stories and review of productions and performances.
  • Collect bios and data for faculty, visiting artist, and student concerts for publicity in College and community newspapers for production related guests.
  • Design, produce, and distribute posters and programs for all productions, including the coordination of campus and five college print and virtual outreach. 
  • Conduct occasional workshops for students in arts management and related fields.
  • Train student workers for box office sales, house management during productions and performances, and postering. Train students to work as ushers and assist with concessions, talk-backs, and opening night party as members of a “business” crew for theater performances.
  • Reconcile and deposit box office receipts
  • Arrange and authorize payment of royalties for all productions
  • Oversee and handle media depositories, receive material, organize access to and storage of material, including video and sound recordings, photography, and print material, including posters, program booklets, and review. 

Qualifications: 

Background in and appreciation for the arts, performance, theater, and/or music.
Experience working in a diverse environment.
Experience managing multiple entities and productions.
Ability to oversee productions and performances from planning to execution, including publicity, marketing, communications.
Ability to multi-task and to respond to specific needs of multiple entities.
Highly organized, yet flexible.
Excellent communication and writing skills
Able to engage multiple constituencies
Prompt response to ongoing tasks.
Ability to communicate with and work with department coordinators
Expertise in organizing and posting to multiple social media platforms
Expertise in the design of posters, brochures, and press releases, as well as technical capabilities to produce them.

Preferred Qualifications:

License/Certifications: Valid drivers license

 

Physical Demands: Requires computer work, occasional driving, working with production crews to oversee productions.

Working Conditions: Ability to work outside of regular hours, weekends and evenings hours required.  

Background Checks:

Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified
employees that will allow all of its students, faculty, staff and those associated with them to successfully
carry out the mission of the college. As a condition of employment, the College will conduct appropriate
background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as
the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver

Credential) are completed and utilized in the hiring process and Five College Office of Compliance and
Risk Management as the office responsible for facilitating background checks as articulated in this policy.

Special Instructions for Applicants: 

Apply online by application deadline. Application materials must include 1) a cover letter summarizing
interests and qualifications, 2) a complete resume or curriculum vitae, and 3) contact information for 3
professional references. 

Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.

Mount Holyoke College is an Equal Opportunity Employer. 

Advertised: Eastern Standard Time
Applications close:

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