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Position Detail - Associate Director of Groups and Clubs

Associate Director of Groups and Clubs

Apply now Job no: 492843
Work type: Staff Full-time
Location: South Hadley, MA
Categories: Advancement/Alumnae Affairs

Position Type: Staff Full-time

Hours per week: 37.5   

Weeks per year: 52

Work Schedule: Regular travel, evening and weekend work 

Department Summary & Job Purpose:

Department Summary: The Alumnae Association of Mount Holyoke College is a non-profit, independent organization providing diverse programs, expertise, and resources to foster lifelong learning and empower alums to connect with each other and the College.

Job Purpose: to develop the strategy for and guide, support, and build a vibrant and engaged global network of Mount Holyoke alums through regional clubs and affinity groups both virtually and in person.


Core Job Duties and Responsibilities: 

    The associate director of groups and clubs is responsible for:  
  • developing an annual strategy for affinity groups and clubs with support from the director of engagement
  • using data informed decisions to choose, develop and support affinity groups for Mount Holyoke alums based on interest, geography, identity and career
  • planning and implementing regional and affinity events in targeted geographies
  • collaborating on digital programs, events, and connections platform strategies for affinity groups with other Alumnae Association staff, and delivering online tools, trainings, event ideas and resources for regional clubs
  • liaising between clubs and the communications team
  • partnering with Alumnae Association committees on implementing volunteer training strategy for clubs and groups
  • serving as staff liaison to one or more volunteer committees
  • supporting clubs and groups with questions related to formation, policies, procedures and operations
  • developing replicable events and programs that clubs and groups can easily use
  • collaborating with other Alumnae Association staff and campus partners to plan and implement off-campus events for affinity groups and clubs, including international programming
  • collaborating with campus partners including development, career development center and student organizations
  • ensuring that program delivery and outcomes are consistent with the Alumnae Association’s ongoing investment in diversity, equity, and inclusion
  • supporting other signature on-campus events including reunion
  • other duties as assigned 

Qualifications: ● Bachelor’s degree and 3 – 5 years of experience in a role that has high regard for exceptional customer relations and includes supporting constituents virtually
● Experience using online learning platforms
● Outstanding public speaking and written communication skills and the ability to communicate effectively with a wide range of individuals from diverse communities
● Must have excellent interpersonal skills and the ability to collaborate with diverse constituents in this external-facing role
● Strong strategic planning and implementation skills and must be able to lead efforts in setting priorities and meeting goals
● Effective volunteer manager with the ability to recruit, train, engage, and lead volunteers towards meeting shared goals
● Detail-oriented, efficient, and able to handle diversified tasks concurrently
● Experience with Microsoft Office (Word, Excel, Access), webinar platforms and database management
● Ability to work with highly confidential information
● Evening and weekend hours are involved and the ability to travel on a regular basis is required

Preferred Qualifications: ● Preferred experience in alum relations or events management.
● Experience working with international communities is a plus.
● Operate a motor vehicle

License/Certifications: US driver's license (preferred)

Compliance Requirements: 

Physical Demands: • Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force
frequently, and/or a negligible amount of force constantly to move objects.
• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Sufficient clarity of speech required includes those which permit the employee to discern verbal instructions and communicate effectively in person and by telephone.
• Employee talks in front of large groups occasionally.
• Employee speaks with alums, students and faculty by telephone, e-mail, or in person on a
daily basis.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction.
Ability to receive detailed information through oral communication, and to make the
discriminations in sound.
• Repetitive motion: Substantial movements (motions) of the wrists, hands, and/or fingers
•The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
•Employee operates office equipment and computers to perform essential duties and
•Employee is required to have visual acuity to operate motor vehicles.

Working Conditions: -Evening and weekend work is required (minimum 5 weekends per year).
-Occasional outdoor work, depending on nature of events and programs.
-Travel up to 25% of time.

Background Checks:

Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified
employees that will allow all of its students, faculty, staff and those associated with them to successfully
carry out the mission of the college. As a condition of employment, the College will conduct appropriate
background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as
the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver

Credential) are completed and utilized in the hiring process and Five College Office of Compliance and
Risk Management as the office responsible for facilitating background checks as articulated in this policy.

Special Instructions for Applicants: 

Apply online by application deadline. Application materials must include 1) a cover letter summarizing
interests and qualifications, 2) a complete resume or curriculum vitae, and 3) contact information for 3
professional references. 

Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.

Mount Holyoke College is an Equal Opportunity Employer. 

Advertised: Eastern Standard Time
Applications close:

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