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Position Detail - Reunion Assistant

Reunion Assistant

Apply now Job no: 492862
Work type: Staff Temporary
Location: South Hadley, MA
Categories: Advancement/Alumnae Affairs, Event Planning

Position Type: Staff Temporary

Hours per week: Approx. 20 (will range from 15 to 37.5 based on proximity to reunion events)   

Weeks per year: 18

Work Schedule: Majority of work will take place on campus (or in accordance with the Alumnae Association's remote work structure), Monday-Friday between 8 a.m. and 5 p.m.  Candidate must be available to work the weekends of May 21-22 and May 28-29. 

Job Purpose:

The Reunion Assistant provides support for the planning, development and implementation of Mount Holyoke's annual reunion events in May.

Core Job Duties and Responsibilities: 

• Coordinate with staff and faculty on work related to facilities for reunion events, including, but not limited to: --Alum programming, including tours receptions, back-to-class, parades and president’s state of the college address --Annual meeting of the Alumnae Association --Food service and meal planning

• Coordinate with outside vendors

• Coordinate transportation schedules for both reunion events

• Plan and schedule staff meals

• Assist with gathering and updating information for reunion materials

• Respond to reunion volunteer requests and inquiries regarding reunion; serve as a source of logistical and facilities information for alums in a timely manner

• Identify and coordinate production of all signs for reunion

• Assist with writing and proofing of reunion memos

• Assist the associate director of on-campus programs with management and analysis of reunion reports

• Oversee the assembly of reunion information packets and binders

• Supervise select reunion student worker positions

• Schedule and oversee class reunion photos

• Serve as staff for the two reunion events

• Other duties as assigned

• Majority of work will take place on campus (or in accordance with the Alumnae Association's remote work structure), Monday-Friday between 8 a.m. and 5 p.m. 


Qualifications: • Associates degree preferred or equivalent work experience
• Strong written and oral communication skills
• Excellent customer service skills
• Thorough, precise and extremely detail-oriented
• High degree of initiative and ability to work independently as well as collaboratively
• Demonstrated ability to organize and manage multiple priorities and meet deadlines in a fast-paced environment
• Demonstrated ability to cultivate productive and positive relationships with a wide variety of constituents
• Ability to handle multiple demands and remain calm and patient during times of significant activity
• Flexibility and receptivity to change
• Ability to make quick decisions and redirect when presented with new and/or changing information
• Ability to operate motor vehicle (employee may operate 12-passenger campus fleet vehicles)


License/Certifications: US driver's license


Physical Demands: 

• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force
frequently, and/or a negligible amount of force constantly to move objects.
• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Sufficient clarity of speech required includes those which permit the employee to discern verbal instructions and communicate effectively in person and by telephone.
• Employee may talk in front of small groups.
• Employee speaks with alums, students and faculty by telephone, e-mail, or in person on a
daily basis.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction.
Ability to receive detailed information through oral communication, and to make the
discriminations in sound.
• Repetitive motion: Substantial movements (motions) of the wrists, hands, and/or fingers
• The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
• Employee operates office equipment and computers to perform essential duties and
• Employee is required to have visual acuity to operate motor vehicles.

Working Conditions: 

• Evening and weekend work is required during the two reunion events
• Some outdoor work (based on the nature of reunion activities)  

Background Checks:

Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified
employees that will allow all of its students, faculty, staff and those associated with them to successfully
carry out the mission of the college. As a condition of employment, the College will conduct appropriate
background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as
the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver

Credential) are completed and utilized in the hiring process and Five College Office of Compliance and
Risk Management as the office responsible for facilitating background checks as articulated in this policy.

Special Instructions for Applicants: 

Apply online by application deadline. Application materials must include 1) a cover letter summarizing
interests and qualifications, 2) a complete resume or curriculum vitae, and 3) contact information for 3
professional references. 

Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.

Mount Holyoke College is an Equal Opportunity Employer. 

Advertised: Eastern Standard Time
Applications close:

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