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Position Detail - Assistant Director Admission

Assistant Director Admission

Apply now Job no: 493033
Work type: Staff Full-time
Location: South Hadley, MA
Categories: Admission

Position Type: Staff Full-time

Hours per week: 37.5   

Weeks per year: 52

Work Schedule: 8:30am - 5:00pm, Monday through Friday with some night and weekends work required 

Department Summary & Job Purpose:

Mount Holyoke College is a highly selective gender-diverse women’s college. The first of the Seven Sister colleges, we are a noted leader in liberal arts education with a mission grounded in the conviction that women can – and should – make a difference in the world.

Mount Holyoke attracts ambitious and independent-minded students to our inclusive and socially conscious community of 2,200 students, who hail from nearly all 50 states and 74 countries. One of the most diverse liberal arts institutions in the U.S., the College combines rigorous, innovative academics with embedded career experiences that prepare students for leadership on a global scale. Our graduates are consistently recognized for doing groundbreaking work – in all fields, on all continents, and in a vast array of languages. Read more about Mount Holyoke here.

The Office of Admission engages a sophisticated and robust recruitment program to bring in a class of 545 first-year students each cycle. The Office of Admission processes over 4000 first year applications, transfer and Frances Perkins Scholar applications for admission each year. The Assistant Director, under the supervision of either the Senior Associate Director or Associate Director, is charged with supporting the Office of Admission in its efforts to recruit and enroll the most qualified undergraduate students from across the country and around the world. The Assistant Director will convey key institutional messages to prospective students and parents on- and off-campus and cultivate professional relationships with guidance counselors and key educational organizations.

As the Office of Admission has several assistant-level positions open, candidates are encouraged to share their interest in the specialty areas listed under essential duties. Each candidate will be reviewed for their potential to contribute to one or more of the specialty areas.

 

Core Job Duties and Responsibilities: 

  • Travel and Recruitment 35% 
    • Up to 8 weeks per year (fall and spring) visiting high schools and delivering key messages about the College in public presentations (information sessions) to diverse audiences; discerning the most appropriate style of communication to effectively deliver messages to each unique audience population.
    • Schedule recruitment appointments in assigned travel territory (including liaison work with schools, counselors, and other educational stakeholders, in addition to prospective students and families).
    • Collaborate on program development, organization, and implementation of strategic admission initiatives relating to recruitment and travel and special areas of focus.
    • Offer in-person and virtual information sessions and interviews to prospective and admitted students.
    • Represent the college nationally, and if required, internationally, at high schools and other recruitment venues. Staff college fairs, conduct interviews, deliver group information sessions, and represent the college at off-campus events
  • Reading and Evaluation 35%
    • Read and evaluate applications from assigned domestic territories.
    • Guide and support applicants within assigned territories, including individualized outreach to applicants.
  • Reporting and Analysis 10%
    • Assess effectiveness of annual recruitment travel by using data analytics platforms and information; recommend changes and suggest new approaches in annual report format 
  • Social Media Specialty (Program Responsibilities 15%)
    • Support the Marketing and Communications Team with technical assistance relating to social media posts and digital designs in platforms like Facebook and Instagram. 
  • Slate Events Specialty (Program Responsibilities 15%)
    • Support programmatic builds in our Customer Relations Management (CRM) tool, Slate. 
  • Alum Volunteer Specialty (Program Responsibilities 15%)
    • Support the official engagement strategy for Mount Holyoke graduates volunteering for the Office of Admission in an effort to recruit and enroll the class each year. 
  • Access and Inclusion Specialty (Program Responsibilities 15%)
    • Support the strategic implementation of a recruitment and selection plan for underrepresented students along with the development of community partnerships on and beyond campus. 
  • Student Supervision Specialty (Program Responsibilities 15%
    • Support the recruitment, interviewing, hiring, onboarding of all student employees for the Office of Admission as well as their work in digital platforms for peer-to-peer communication. 
  • Other Duties 5%
    • Perform other duties as assigned 

Qualifications:

  • Bachelor’s degree; a minimum of 0-2 years experience in admission or related field.
  • Ability to work collegially with a diverse group of students, faculty, staff, and visitors on a daily basis.
  • Superior oral, analytic and written communication skills; effective public speaking; an ability to engage with large audiences of prospective students, families, and college counselors.
  • Experience with Technolutions Slate CRM; facility/familiarity with Ellucian’s Colleague system
  • Ability to use data to make strategic decisions.
  • An understanding of the liberal arts and an ability to communicate its value in a women’s college context clearly, cogently, and confidently.
  • Sense of humor and ability to remain flexible and nimble in carrying out multiple projects and tasks.

Preferred Qualifications:

  • 2 years of experience in admission or related fields of higher or secondary education.
  • Fluent oral communication skills in a language other than English.
  • Experience working in a selective college/university admission environment.
  • Knowledge about and passion for women’s colleges and gender affirming communities.
  • Passion for traveling independently and an interest in learning about high school students.

License/Certifications:

  • A current, valid US driver’s license and passport (or passport eligibility).

Compliance Requirements: 

Physical Demands:

  • Some lifting (travel materials) required, ranging from 0-50 pounds. Prolonged periods standing (college fairs) required, ranging from 1-4 hours at a time.

Working Conditions: 

  • Evening and weekend work expected during peak busy seasons in recruitment and selection cycles.  

Background Checks:

Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy.

Special Instructions for Applicants: 

Apply online by application deadline. Application materials must include

  1. A Cover Letter summarizing interests and qualifications
  2. A complete Resume or curriculum vitae
  3. Contact information for 3 professional references

Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.

Mount Holyoke College is an Equal Opportunity Employer. 

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