Position Type: Staff Full-time
Hours per week: 37.5
Weeks per year: 52
Work Schedule: Monday through Friday; 8:30 am to 4:30 pm
Department Summary & Job Purpose:
The Faculty Recruitment and Information Manager is an integral part of the Provost and Dean of Faculty's administrative team with oversight over faculty recruitment processes and hiring. This position also manages the faculty life-cycle and record keeping, including faculty reappointment, tenure, and promotion reviews, sabbaticals, and leaves. This is a full-time, 12-month position, reporting to the Chief of Staff. We seek an energetic, hard-working individual who will enjoy working in a demanding, fast-paced environment, and who possesses the ability to work as part of a team as well as independently on a wide variety of projects.
The Provost and Dean of Faculty’s office are responsible for supporting and overseeing the academic mission of the College. The Provost and Dean of Faculty oversee the College’s 35 academic departments and programs, as well as the McCulloch Center for Global Initiatives; the Miller Worley Center for the Environment; the Weissman Center for Leadership; The Lynk and Nexus programs; pre-health programs; the Mount Holyoke College Art Museum; the Office of the Registrar; the Office of Sponsored Research; Library, Information, and Technology Services; and the Teaching and Learning Initiative.
Core Job Duties and Responsibilities:
Manage the faculty hiring process from start to finish, including but not limited to:
- Development and implementation of search procedures for faculty hires
- Providing guidance and tools for search chairs for faculty search, hiring, and onboarding processes
- Tracking allocations of faculty positions
- Posting faculty job ads
- Providing technical and procedural support for searching departments
- Acting as a liaison to HR for faculty background checks
- Processing faculty employment contracts
- Managing process for faculty rehires
- Processing faculty affiliate appointments
- Managing applicant tracking system
- Creating user guides for navigating the applicant tracking system (currently PageUp) system for faculty hires
- Conducting training for faculty search chairs and administrative staff
Faculty reappointment, tenure, and promotion procedures
Provide oversight and process management for faculty reviews by:
- Developing and implementing guidelines for review processes for faculty in accordance with Faculty Legislation
- Communicating with faculty department chairs/ faculty regarding review timelines
- Acting as the liaison to the Advisory Committee on Appointments, Reappointments, and Promotions
Faculty Records Management
Maintain ERP and faculty data including:
- Managing information, processing, and recording changes related to faculty appointments and retirements
- Managing and determining review and tenure clock trajectory
- Preparing various reports and lists as requested
- Acting as a liaison to the Office of Institutional Planning and Research
- Manage annual visiting faculty request process and communication
- Manage faculty sabbatical and leave requests and eligibility
- Process retirement agreements
- Other duties as assigned
• Bachelor's degree and three to five years of relevant experience, preferably in higher education.
• Superb office and technological skills with a high level of proficiency in Google Apps, Adobe Acrobat, and Microsoft Office is required.
• Ability to work independently, prioritize work duties, and demonstrate time management skills; ability to multi-task and transition quickly between priorities, and to manage multiple, concurrent projects.
• Independently deal with sensitive information tactfully. Good judgment, experience working with confidential records and information, and attention to detail are essential.
• Strong human relations, and interpersonal skills, demonstrated respect, and effectiveness working with colleagues, clients, and with external organizations.
• Excellent oral and written communication skills. Ability to communicate in a clear and courteous manner with a diverse internal and external customer base.
• Experience working with an enterprise system, or enterprise-wide database.
• Proficiency with applicant tracking systems.
• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Sufficient clarity of speech required includes those which permit the employee to discern verbal instructions and communicate effectively in person and by telephone.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Repetitive motion: Substantial movements (motions) of the wrists, hands, and/or fingers.
• The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
• The employee is not substantially exposed to adverse environmental conditions (such as in a typical office or administrative work).
Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy.
Special Instructions for Applicants:
Apply online; application materials must include:
- A cover letter summarizing interests and qualifications
- A complete resume or curriculum vitae
- Contact information for 3 professional references
Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.
Mount Holyoke College is an Equal Opportunity Employer.