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Position Detail - Reunion Assistant

Reunion Assistant

Apply now Job no: 493504
Work type: Staff Temporary
Location: South Hadley, MA
Categories: Advancement/ Alumnae Affairs, Event Planning

Position Type: Staff Temporary

Hours per week: Approximately 30 hours per week (will range from 30 to 37.5 based on proximity to reunion events)   

Weeks per year: 18

Work Schedule: The majority of work will take place on campus (or per the Alumnae Association's remote work structure), Monday through Friday between 8:00 a.m. and 5:00 p.m. 

Salary range: $17.50-$18.00

Department Summary & Job Purpose:

The Reunion Assistant provides support for the planning, development, and implementation of Mount Holyoke's annual reunion events.


Core Job Duties and Responsibilities: 

  • Provide registration assistance both in the lead-up to and during Reunion
  • Coordinate with outside vendors
  • Develop and coordinate transportation schedules for both reunion events
  • Plan and schedule staff meals
  • Assist with gathering and updating information for reunion materials
  • Respond to reunion-related inquiries from volunteers and staff; serve as a source of logistical and facilities information for alums 
  • promptlyOversee the assembly of reunion information packets and binders
  • Supervise select reunion student worker positions
  • Schedule and oversee class reunion photos
  • Other duties as assigned
  • Approx 30 hours/week. Majority of work will take place on campus, in the Alumnae Association office, Monday through Friday between 8:00 a.m. and 5:00 p.m. 


  • Utilize strong verbal and written communication skills
  • Outstanding attention to detail, ability to manage and accurately maintain confidential information
  • Requires strong time management and excellent organizational skills
  • Strong knowledge of Google Workspace and Microsoft suite (Word, Excel, Powerpoint) is required. Preferred knowledge in Colleague or equivalent CRM software, and Redbooth or other project management tools.
  • Utilize excellent interpersonal skills, including working effectively with people of all backgrounds
  • Strong ability to prioritize work yet remain flexible, productive, and unflappable with fast-changing task assignments
  • Ability to work unsupervised
  • Ability to operate a motor vehicle (the employee may operate 12-passenger campus fleet vehicles


Preferred Qualifications:


  • U.S. driver's license

Compliance Requirements: 

Physical Demands: 

• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Sufficient clarity of speech required includes those which permit the employee to discern verbal instructions and communicate effectively in person and by telephone.
• Employee may talk in front of small groups.
• Employee speaks with alums, students, and faculty by telephone, e-mail, or in person on a daily basis.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the
discriminations in sound.
• Repetitive motion: Substantial movements (motions) of the wrists, hands, and/or fingers
• The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
• Employee operates office equipment and computers to perform essential duties and responsibilities.
• Employee is required to have visual acuity to operate motor vehicles.

Working Conditions: 

• Evening and weekend work is required during the two reunion events
• Some outdoor work (based on the nature of reunion activities)  

Background Checks:

Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff, and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy.

Special Instructions for Applicants: 

Apply online; application materials must include:

  1. A cover letter summarizing interests and qualifications
  2. A complete resume or curriculum vitae
  3. Contact information for 3 professional references

Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.

Mount Holyoke College is an Equal Opportunity Employer. 

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