Position Detail - Technology & Data Coordinator

Position Type: Staff Full-Time (Hybrid)

Hours per week: 37.5   

Weeks per year: 52

Work Schedule: Monday through Friday, 8:30 a.m. to 5:00 p.m.

Salary: $25 to $26

Department Summary & Job Purpose:

The Technology & Data Coordinator reports to the Senior Associate Director of Reporting & Systems. The coordinator works closely with other staff members of the Data Services, Development, and Alumnae Association. Their main responsibilities include performing general and specific office tasks, providing technical support to the staff, and aiding with data entry and maintenance to meet the department's short and long-term goals, strategic planning, and operations.

Core Job Duties and Responsibilities: 

• Generate comprehensive reports on constituent and donor data to fulfill routine and ad-hoc requests from the Development and Alumnae Association staff, ensuring the accuracy of both qualitative and quantitative information. 
• Accurately update and maintain constituents’ biographical data. 
• Manage annual import of incoming parent information. 
• Manage alum decreasing process and the transfer of alum records to Archives. 
• Review class notes and alum magazine articles for potential updates to alum profiles. 
• Perform data clean-up projects as needed. 
• Organize and track returned mail; research and update records accordingly. 
• Assist with the development and maintenance of training manuals and procedures. 
• Maintain department intranet. 
• Collaborate with campus partners on projects related to data management and data enhancements, including testing and implementation of new tools. 

Qualifications: 

• Strong technical skills and comfort in learning new technology.
• Outstanding attention to detail and ability to maintain confidential information.
• Able to effectively manage various ongoing projects while addressing daily needs.
• Strong time management and organizational skills.
• Effective written and oral communication skills with the ability to work with people of all backgrounds.
• Bachelor’s degree or the equivalent combination of education and experience required.
• Experience in database entry, maintenance, and report generation.
• Experience with Microsoft Office (Word, Excel, Access) and database management.

Preferred Qualifications:

• Experience in a non-profit environment working in fundraising database systems preferred.

License/Certifications:

Compliance Requirements: 

Physical Demands: 

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. 
• Communicating: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Sufficient clarity of speech required includes those which permit the employee to discern verbal instructions and communicate effectively in person and by telephone.
• The employee is required to perform an activity such as preparing and analyzing data and figures, transcribing; utilizing a computer terminal, and extensive reading.
• Employee operates office equipment and computers to perform essential duties and responsibilities.

Working Conditions: 

• The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
• Protection from weather conditions but not necessarily from temperature changes. Activities occur inside and outside environments.